The data that The Stockingstone Road Allotment Association (SRAA) collects, stores and processes is limited to the contact details of members, prospective members (on the waiting list) and former members who have recently given up their allotments.
We will hold the information listed below on file for the duration of your tenancy.
- Postal address
- Landline number and/or mobile number
- Email address
- Allotment plot number
- Allotment plot rent account
This information is stored electronically in the Allotment Management System managed by Luton Borough Council. The SRAA Secretary has access to the system and the data will be used only for the purpose of managing the administration of the SRAA. The Secretary, Chairperson and Treasurer will have access to the information. Individual members may be contacted for legitimate reasons, for example, SRAA events, damage to an allotment or shed, the plot is being neglected or other reasonable purposes.
Contact information on former members will be stored for a reasonable time in case they need to be contacted about any matters pertaining to their plots. SRAA members’ data is only shared with Luton Borough Council. It will not be shared with other individuals or organisations.
Members are advised to inform the Association if any of their personal details change so that information is kept up to date and members can be kept informed about SRAA activities.
Individual members are welcome to ask for details about any of the information the SRAA holds on them. Please email firstname.lastname@example.org with your plot number in the subject line.
Website – stockingstone.org
We don’t collect any data when you visit our website.
This web site contains some links to other sites. The SRAA is not responsible for the content or privacy practices of such other sites.
Newsletter – Mailchimp
The SRAA publishes a quarterly electronic newsletter via mailchimp.com When you sign your tenancy agreement you will be invited to join the newsletter mailing list. Only your email address is held in the mailchimp system. No personal data is stored in Mailchimp.
Tenancy Agreement – Data held by Luton Borough Council (LBC)
The Stockingstone Road Allotment Association works together with Luton Borough Council to manage the allotment site. LBC, as landlord, sets the tenancy agreement. When you become all plot holder you are required to sign an “Allotment Data Form” issued by the Council. LBC holds the same data as the SRAA. When a plot holder ends their tenancy and the data is not required any longer it is archived and kept for 7 years by Luton Borough Council.